9 Effective Ways of Improving Your Productivity Quotient

Many researches in the last decade have suggested that happy employees equate productive employees as happiness of a person motivates him to work more creatively. Most of the people spend around 40 percent of their time at work place and sometimes even bring their work to home. However, it should be understood that productivity cannot be equivalent to the time spent on the work, it is generally measured with the results. In this age and in current work environment, where competition is fuelling, one must note that it is not the hours we put in that matters, it is the amount of creativity and innovative thinking that we apply, measures our productivity.

Generally people who have an organised approach to get a work done, grab most appreciations from their seniors. So here is a comprehensive list of tips or suggestions, which will help you to dedicate your mind and time effectively at the workplace:

1. Contents

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   Write Down Priorities

As soon as you reach office, instead of gossiping over a cup of coffee and procrastinating your work, write down your to-do list for the day in a notepad instead on Outlook or in the system. Prepare the list with short term goals first, so that their completion will encourage you to attain the long term goals for the day. Remember, if you prepare the list without properly sorting your priorities, then you might end up in messing up the work, which will impact your productivity negatively. Also put a tick mark against the task you finish.

2. Read The E-Mails And Notifications First

As soon as you finish listing your activities for the day, start your system and check your e-mails first. As per your priority, reply on important mails and arrange them in a folder. Check for notifications on the notice board and re-sort your to-do list if needed. Reading e-mails and notifications in the initial half an hour after reaching office will guide you to have a pragmatic approach till the end of the day.

3. Plan For Meetings Beforehand

In case you have a meeting scheduled, it is better to get prepared in advance. An hour or two before the meeting should be reserved for preparing your take on the agenda of the meeting. Your inputs in the form of files, presentations, agreements, factual sheets, etc should be arranged in sequence so that you confidently present your opinion in an organised manner.

4. Take Short Breaks In Between

The efficiency level of Japanese employees is considered to be the highest and one the reasons for their productive efficiency is that the employees take a short nap after lunch. In today’s world, people are required to sit and work for the whole day. But truth is that, if you take short breaks and do some stretching exercises or take short nap, then you will be able to creatively tackle the remaining work without accumulating stress.

5. Avoid Frequent Phone Checking For Personal Emails Or Social Media Notifications

In developed countries like USA and UK, employees are advised to keep their personal and professional lives apart. This is very important as it enables you to give your 100 percent in both the spheres. In order to be productive at work, it is essential that you try to limit personal phone calls, e-mails and avoid checking your social media activities except during break time.

6.  Set Time Limit For Tasks And Limit Your Work Hours

Besides noting down your to-do list, it is very pertinent that you also set a deadline for every single task so that the planned jobs are accomplished by the end of the day. Also, the task’s deadline should not exceed the standard working time of 8 hours, which will save you from the pain of working overtime for the work that just needed proper planning.

7. Avail Your Paid Leaves

Along with working dedicatedly for 8 hours, you should also give importance to rejuvenate yourself completely by availing the paid leaves allowed by your company. You can utilise these leaves to engage yourself in hobbies, spending time with family and friends, going on an adventure trip or vacation, etc. This in turn, will relieve your from work stress and tensions and will give a fresh boost to your mind.

8. Watch TV For Limited Time

To be productive at workplace, you need to productively utilise time, even at home. People generally don’t count the hours they invest in watching TV and news. Nowadays, TV is considered to be a source of negativity, which can hamper our thought process and eventually make us anxious. This anxiety is capable of hampering our mental health. By limiting the time used in watching TV, you can think of productive alternatives such as learning to dance, sing or reading books, etc.

9. Sleep Early And Wake Early

Early to bed and early to rise, makes a man healthy, wealthy and wise. If you follow this popular saying, you will be able to positively work at your workplace. Sleeping early and having adequate rest will ensure a fresh start and you will be able to manage your morning routine without any hustle and bustle. This will inculcate in you the habit of being punctual in every sphere of life.

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